Accounting in SeniorERP

Accounting in SeniorERP

Discover the ERP’s functionalities for Accounting

SeniorERP offers all companies, regardless of size or complexity, advanced automation functionalities for accounting operations, financial & accounting statement generation and any other declarations required by the current legislation.

Being perfectly integrated with the ERP system’s other areas, the Accounting component unites all accounting records made by the company, giving full control and visibility to managers, along with increased productivity for accountants.

Advantages:

Data safety: access to the system is role-based.

Always updated: any legislative change is immediately integrated in the system.

Intuitive UI: users can become productive shortly after implementation.

Accounting ERP: Accounting formulas

In SeniorERP the account plan follows current legislation and it is presented in an extremely intuitive way. Thank to an efficient way of structuring generated accounting records, there is no need for a large amount of analytical accounts.

Thus, the account plan is kept with an accessible structure, without affecting the ability to detail accounting statements by component sums and sources.

Accounting in SeniorERP
Accounting ERP: Various accounting notes

In SeniorERP there can be easily defined accounting formulas which can later be associated to documents or operations made within the ERP system.

With their help, accounting notes can be generated automatically, correct and with minimum intervention from users. Additionally, changes made in accounting notes can be made any time they are needed, based on user rights set up by the system admin.

Accounting in SeniorERP
Accounting ERP: Accounting plan

After implemention the ERP system, a large percentage of accounting records will be generated automatically, according to the requested settings.

In exceptional cases, creating corrective accounting nates is necessary, or in the case when not all of the app’s components have been purchased, the manual operation of the specific notes.


Even the introduction of these various accounting notes can be easily done, according to templates that are easy to define, so that only the sums will need to be written.

Accounting in SeniorERP
Accounting in SeniorERP

Accounting ERP: Accounting notes

Even though accounting notes are generated when users operate with a document in the ERP, if after the generation specific parameters are changed, the need to collectively regenerate the specific accounting notes arises.

From here you can also globally validate or cancel documents, with the possibility to select operation types and desired periods.

Accounting ERP: Closing of ineligibile income and expenditures

For example, when it comes to selling subscriptions in advance, monthly, a part of these incomes and the related ineligible VAT become effective and eligibile. With the help of this ERP functionality, you can decie which incomes and expenditures become effective in the selected month and you can adjust the appropriate VAT, procedures which can be done automatically or manually.

It is very important that when a legislative change occurs, if all accounting nates prior to the change are regenerated, they will respect the settings available at that respective date, any changes brought becoming active only in the desired moment.

Accounting in SeniorERP

Accounting in SeniorERP

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ERP: Causes on documents
Accounting in SeniorERP

There are situations when a primary document (ex.: consumption or inventory notes) can generate different accounting notes, based on the context from which they were released (ex.: protocol, depreciation, composition etc).

The engine which generates accounting entries in SeniorERP guarantees a very simple method of associationg accounting notes to documents, by the selectable causes (which can be defined by case) which lead to the release of that specific document.

Accounting ERP: Accounting operations
Accounting in SeniorERP

These operations mainly cover operations specific to closing operations from an accounting month. For example: closing VAT, closing Income & Expenditures etc. It is recommended that these actions are made after end of the month checkups have been made.

If, for example, a closing of income & expenditures has been made and it has been noted that an entry has not been operated, the operation can be redone after introducing that document. Also, after these operations have been made and checked, it is recommended to end the accounting exercise (month), to be sure that the data cannot be modified again.

Accounting ERP: Financial years
Accounting in SeniorERP

The accounting process of closing an operational month implies extensive check-ups by the accounting department. During implementations we’ve identified various types of check-ups and we have automated them. These, along with the ability to create, validate, close or reopen an operational month, make the object of this functionality.

The ERP system makes possible the operation of financial exercises both in the previous month as well as for more months simultaneously, the only condition being that they are not closed.

Accounting ERP: VAT

In SeniorERP you can easily configure all VAT rates related to all goods and services offered by your company.

The system even supports the VAT cash accounting scenario and allows the closing in due time of VAT accounts, regardless if we’re talking about monthly closes or trimestral ones.

Accounting in SeniorERP
Accounting in SeniorERP

Accounting ERP: Associated documents

SeniorERP allows you to visualize previous and following repartitions for most finalized documents from the system: orders, notes, invoices etc.

They can be viewed and accessed from the “Associated Elements” form, which in turn is accessible from the button with the same name, found in the said document.

Statements in ERP

The 300, 390, 394 and Interstate declarations can be generated directly in the ERP system, which offers users functions such as: automated calculation, editing, validation, XML and PDF export.

The 390 Statement

390 Statement is conducted quarterly and submitted to the 25th of the following month after the end of the quarter, only for the periods in which such operations actually occurred. Through this document are declared:
Through this document are declared:

  • Intra-Community supplies carried in bilateral contractual relationships, operation symbolized with the letter L;
  • Intra-Community supplies carried in a triangular contractual relationship, operation symbolized with the letter T;
  • Acquisitions, operations symbolized with the letter A.

Acquisitions can be:

  • Carried out in a bilateral contractual relationship;
  • Carried out in a triangular contractual relationship.
The 394 Statement

It refers to the deliveries/service performance and purchases carried out on national territory. Any taxable person registered for VAT purposes in Romania is obliged to declare half-yearly all the deliveries and performed goods and services as well as the purchases of goods and services made on the Romanian territory to or from other persons on the territory of Romania, also registered and taxed for VAT purposes.
The 394 Statement has to include:

  • All taxable transactions that were made on the Romanian territory with other taxable persons registered for VAT in the country where the bills were issued, including advance bills.
  • All operations with deductible VAT performed in Romania.
  • All operations included in bills that were issued for retail sale.
Declaratia 300

It allows the calculation of the VAT return monthly, quarterly, half-yearly or annually. When calculating the statement, all documents with generated accounting note are considered and also company data and the main CAEN code (if set) are brought automatically. Rows 3.1, 17.1 and 27.1 can be calculated using the wizard that takes over the amounts from the related statements (394 and 390).

The Interstate Declaration

It is a statistical declaration which regards the trade of goods between countries in the EU, which is handed monthly to the INS, until the 15th of the month following the one referenced. The obligation to turn in the Interstate statement is for companies which import and/or export goods from/to UE state members which surpass the value thresholds set for the reference year.

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Companies that automated their operations with SeniorERP: